Skip to content
  •      About OUHK     

  •      Admissions     

  •      Schools & LiPACE     

  •     Administration    

  •      Library     

  •     Research    

  • Home > Privacy Policy
    Privacy Policy

    The OUHK's personal data protection policy

    This statement describes the University's personal data protection policy and sets out how the University will deal with your personal data.

    Principle 1 - Collection

    The University provides education and training services. In order to do so, it carries out various activities and collects and uses personal data for various purposes relating to such activities.

    Before collecting personal data from you, the University will provide you with the information required by the Ordinance, and will notify you of your right to obtain a copy of, and correct any inaccuracies in your personal data held by the University.

    The University will treat your personal data as confidential. However, from time to time, it may need to disclose your personal data to other persons in order to carry out its activities or because it is required to do so by law. Where possible, the University will try to ensure that the recipient of the personal data also agrees to treat it as confidential and in accordance with the provisions of the Ordinance.

    Principle 2 - Accuracy and retention

    The University will, where practicable, take steps to ensure that the personal data it maintains on you are accurate, but you should note that responsibility for informing the University of changes in your personal data rests with you. The University cannot establish whether your personal data are correct unless you notify the University of any changes. If your personal data are incorrect, the University will take steps to correct such personal data before it uses such data or will ensure that they are erased.

    The University will from time to time review whether it still needs to keep your personal data. Personal data which are no longer required will be deleted.

    Principle 3 - Use

    Unless it has your consent, the University will not use your personal data for any purpose other than the purpose for which they were collected (or a directly related purpose).

    Principle 4 - Security

    The University will take steps to protect your personal data against unauthorized or accidental access, processing, erasure or use.

    The University has produced a Code of Practice to provide guidance to staff and other individuals who have either a contractual or educational connection with the University.

    Principle 5 - Information

    On or before collecting personal data from you, the University will inform you:-

    1. why it is collecting your personal data;

    2. the purposes for which this may be used;

    3. whom it may be transferred to; and

    4. your rights under the Ordinance to ascertain whether the University holds personal data on you.

    The University has produced a Code of Practice which gives details of:-

    1. the kinds of personal data which the University holds;

    2. the purposes for which the University holds such personal data; and

    3. the policies and practices of the University in relation to such personal data.

    Principle 6 - Access and correction

    In accordance with the Ordinance, you are entitled to write to the University:-

    1. to ascertain whether the University holds personal data on you; and, if so

    2. to ask for a copy of such personal data; and

    3. to require any inaccuracies in such personal data to be corrected.

    You may make such request with the forms provided by the University for such purpose. Copies of these forms may be obtained from the University Data Protection Officer. The University may charge you a fee to cover its administrative costs.

    Personal Data (Privacy) Statement on E-mail

    You are welcome to contact the University by e-mail. Any reply to you will normally be made through e-mail unless otherwise specified by you. The University would like to draw your attention to the possible risk of such e-mails being accessible to unauthorized third parties.

    The personal data that you provide will only be used by the University for the purpose of responding to your enquiries and any other directly related purpose. You have the right to request access to, and correction of, personal data relating to you that are held by the University. An application for access and correction may be made by contacting the Data Protection Officer (Email : dpo@ouhk.edu.hk) .

    Accessibility | Privacy policies | Terms and policies | Webmaster
    © 2018 by The Open University of Hong Kong. All Rights Reserved.
    Site Map
    About OUHK
    President's Message
    Vision & Mission
    History
    Strategic Plan
    Governance & Organization
    Principal Officers
    Honorary Graduates & University Fellows
    Facts & Figures
    Publications
    Academic Programmes
    Full-time face-to-face undergraduate programmmes
    Face-to-face postgraduate programmes
    Distance learning programmes
    Research degree programmes
    Professional programmes and short courses
    eLearning programmes
    Academic Support & External Links
    Library
    Research Office
    Office of Academic Supports
    Student Affairs Office
    OUHK Consultants (Shenzhen) Limited
    Administrative Units
    Educational Technology & Publishing Unit
    Facilities Management Unit
    Finance Unit
    Human Resources Unit
    Information Technology Unit
    Public Affairs Unit
    Registry
    Admission
    Full-time face-to-face undergraduate programmmes
    Face-to-face Postgraduate programmes
    Distance learning programmes
    Research degree programmes
    Professional training and short courses
    eLearning programmes
    Annual Report 2015-2016
    Broadcast on TVB Pearl to Enlighten All
    Choose your study programme
    Events Calendar
    Giving to OUHK
    Implementation of a unified academic calendar
    Information for
    Prospective Students
    Current Students
    Alumni
    Tutors
    Staff
    Media
    Jockey Club Home Health Watch Programme
    Library
    Media coverage
    Motto: Disce, Progredere, Crea
    Open Learning Resources
    iTunes U
    Open for Learning
    Knowledge Network
    OpenLink
    Policies
    Accessibility
    Privacy policies
    Terms and policies
    Research
    About Research Office
    Internal R&D Funding
    External R&D Funding
    Ethical Review Regarding Human and Animal Research
    Research Safety Review
    Seminars
    Conferences
    Research Bulletin
    Journal Database
    Visiting Scholars
    Schools and LiPACE
    School of Arts and Social Sciences
    Lee Shau Kee School of Business and Administration
    School of Education and Languages
    School of Nursing and Health Studies
    School of Science and Technology
    Li Ka Shing Institute of Professional and Continuing Education (LiPACE)
    Site Search
    Social Media
    Facebook
    YouTube Channel
    Student Life & Support
    Students' Achievements
    Switch on to e-materials
    Useful Information
    Adverse weather arrangements
    Campus location
    Job Openings
    Contact us
    Telephone: (852-2711-2100)
    Facsimile: (852-2715-0760)
    Email: info@ouhk.edu.hk
    View the videos of Full-time Face-to-face Undergraduate Programme selected seminars
    Web for All
    Webmaster
    Back To Top