Skip to content
  • Prospective Students
  • Current Students
  • Alumni
  • Tutors
  • Staff
  • Media
  • Forming Alumni Groups

    Don’t let university life just end after graduation! Forming an alumni group and gathering regularly with schoolmates having similar educational background, interests, and social networks will benefit you, your schoolmates and upcoming graduates. The group you form will also contribute to your alma mater’s continuous development.

     

    What you should consider before forming an alumni group

    While forming an alumni group takes only a few steps, it is a long term commitment to the OUHK and your fellow alumni. We suggest you think about the following:

    ball_pink

    Am I an OUHK alumnus/alumna#?

    ball_pink

    Do I have enough time to manage the group?

    ball_pink

    Do I have alumni friends who find common cause and are willing to commit and contribute to the group as executive members on the long term?

    ball_pink

    Can I come up with a feasible mechanism to ensure the sustainable growth of the group; for example, how to recruit new members and form committees?

     

    # OUHK alumni are those who are our graduates, or have obtained at least five credits and are currently not studying with us for five consecutive semesters.

     

    Four steps to establishing an alumni group

    1.

    Think about the name and objectives of the group. 

    2.

    Form an organizing committee with at least five members, including: 

     

    ball_grey

    Chairperson

     

    ball_grey

    Secretary

     

    ball_grey

    Finance Director

     

    ball_grey

    Director of Membership

     

    ball_grey

    Director of Public Relations.

    3.

    Please read carefully the Policies and Guidelines for OUHK Alumni Groups and submit the following documents to the Alumni Affairs Office (AAO):

     

    ball_grey

    Letter to the President of OUHK

     

    ball_grey

    Constitution

     

    ball_grey

    Activity plan in the first two years

     

    ball_grey

    Membership plan

     

    ball_grey

    Financing plan

     

    ball_grey

    Alumni group logo (if any)

    4.

    The AAO will confirm your application with the OUHK President’s approval. You can then register with EITHER (a) the Hong Kong Police’s Societies Office to set up a Society; OR (b) the Companies Registry to form an Association (operating as non-profit making company limited by guarantee). 

       

     

    Contact information of the Hong Kong Police’s Societies Office:

     

    phone2

    2860 3573       Fax: 2180 9135

     

    web

    http://www.police.gov.hk/ppp_en/11_useful_info/licences/societies.html

     

    email

    societies-office@police.gov.hk

     

     

     

    Contact information of the Companies Registry:

     

    phone2

    2234 9933       Fax: 2596 0585

     

    web

    http://www.info.gov.hk/cr

     

    email

    creng@cr.gov.hk

     

    Support from alma mater

    The AAO will support alumni groups by:

    1.

    Reserving venues on the OUHK campus for alumni groups’ activities upon booking;

    2.

    Providing publicity support for alumni groups’ activities, through channels including the OUHK alumni portal, OUHKAAO Facebook, the OUHK e-Bulletin and Openlink;

    3.

    Sending eDM to alumni for promotion of alumni groups’ activities; and

    4.

    Authorizing alumni groups to use the OUHK’s name, assigned logo and address on their stationary and event materials, subject to prior approval by the AAO. 

     

    Alumni group’s responsibilities

    By officially organizing an alumni group, you have the responsibility to:

    1.

    Be self-sustained and financially independent;

    2.

    Hold an Annual General Meeting (AGM), inform the AAO in advance and submit the following documents to the AAO within two months after the AGM:

     

    ball_grey

    Report of the AGM

     

    ball_grey

    Activities report

     

    ball_grey

    Financial Statements  

     

    The OUHK reserves all rights to suspend or terminate an alumni group if it cannot fulfill any of the responsibilities mentioned above. 

     

    Enquiry

    Discuss with us for further ideas or further information:

    phone2

    2768 6381

    email

    alumni@ouhk.edu.hk

     

    Maintained by: Public Affairs Unit ( pau@ouhk.edu.hk )
    Modified Date: Sep 09, 2016

    Site Map