Don’t let university life just end after graduation! Forming an alumni group and gathering regularly with schoolmates having similar educational background, interests, and social networks will benefit you, your schoolmates and upcoming graduates. The group you form will also contribute to your alma mater’s continuous development.

What you should consider before forming an alumni group

While forming an alumni group takes only a few steps, it is a long term commitment to the OUHK and your fellow alumni. We suggest you think about the following:

Am I an OUHK alumnus/alumna^#?

Do I have enough time to manage the group?

Do I have alumni friends who find common cause and are willing to commit and contribute to the group as executive members on the long term?

Can I come up with a feasible mechanism to ensure the sustainable growth of the group; for example, how to recruit new members and form committees?

^# OUHK alumni are those who are our graduates, or have obtained at least five credits and are currently not studying with us for five consecutive semesters.

Four steps to establishing an alumni group

1.

Think about the name and objectives of the group. 

2.

Form an organizing committee with at least five members, including: 

Chairperson

Secretary

Finance Director

Director of Membership

Director of Public Relations.

3.

Please read carefully the Policies and Guidelines for OUHK Alumni Groups and submit the following documents to the Alumni Affairs Office (AAO):

Letter to the President of OUHK

Constitution

Activity plan in the first two years

Membership plan

Financing plan

Alumni group logo (if any)

4.

The AAO will confirm your application with the OUHK President’s approval. You can then register with EITHER (a) the Hong Kong Police’s Societies Office to set up a Society; OR (b) the Companies Registry to form an Association (operating as non-profit making company limited by guarantee). 

Contact information of the Hong Kong Police’s Societies Office:

2860 3573       Fax: 2180 9135

http://www.police.gov.hk/ppp_en/11_useful_info/licences/societies.html

societies-office@police.gov.hk

Contact information of the Companies Registry:

2234 9933       Fax: 2596 0585

http://www.info.gov.hk/cr

creng@cr.gov.hk

Support from alma mater

The AAO will support alumni groups by:

1.

Reserving venues on the OUHK campus for alumni groups’ activities upon booking;

2.

Providing publicity support for alumni groups’ activities, through channels including the OUHK alumni portal, OUHKAAO Facebook, the OUHK e-Bulletin and Openlink;

3.

Sending eDM to alumni for promotion of alumni groups’ activities; and

4.

Authorizing alumni groups to use the OUHK’s name, assigned logo and address on their stationary and event materials, subject to prior approval by the AAO. 

Alumni group’s responsibilities

By officially organizing an alumni group, you have the responsibility to:

1.

Be self-sustained and financially independent;

2.

Hold an Annual General Meeting (AGM), inform the AAO in advance and submit the following documents to the AAO within two months after the AGM:

Report of the AGM

Activities report

Financial Statements  

The OUHK reserves all rights to suspend or terminate an alumni group if it cannot fulfill any of the responsibilities mentioned above. 

Enquiry

Discuss with us for further ideas or further information:

2768 6381

alumni@ouhk.edu.hk