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Registry > Forms (Part-time Programmes / Postgraduate Programmes)
Forms (Part-time Programmes / Postgraduate Programmes)
Below is a list of common forms that students may need for requesting various Registry services. You can request forms through the following channels:
Download the form(s) below.
Send in an email to the relevant handling office, with details of your student number and address or fax number. A copy of the requested Form(s) will be mailed or faxed to you.
Pick up a copy of the form(s) from the Registry Counter of Block A, Room A0511 or the Information Centre at the OUHK Campus.
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Admissions and Enrolment
Form R-CC - Application for Change of Course Registered
Deadline of Submission: -
Fee Chargeable: $100 per application and any fee difference in relation to changes of courses registered
Handling Office: Admissions & Enrolment Office (Part-time & Postgraduate) (
regadm@ouhk.edu.hk )
Normal Processing Time: Within 10 working days
Form R-CP - Application for Change of Programme Study
Deadline of Submission: -
Fee Chargeable: -
Handling Office: Admissions & Enrolment Office (Part-time & Postgraduate) (
regae@ouhk.edu.hk )
Normal Processing Time: Within 10 working days
Form R-LR - Application for Late Registration (Part-time (distance learning) programmes)
Deadline of Submission: -
Fee Chargeable: Tuition fees of related courses
Handling Office: Admissions & Enrolment Office (Part-time & Postgraduate) (
regadm@ouhk.edu.hk )
Normal Processing Time: Within 10 working days
Form R-LRF - Application for Late Registration (Postgraduate (Face-to-face) programmes)
Deadline of Submission: -
Fee Chargeable: $500 per term and tuition fees of related courses
Handling Office: Admissions & Enrolment Office (Part-time & Postgraduate) (
regae@ouhk.edu.hk )
Normal Processing Time: Within 10 working days
Form R-AG - Application for Academic Support for Associate of General Studies
Deadline of Submission: -
Fee Chargeable: -
Handling Office: Admissions & Enrolment Office (Part-time & Postgraduate) (
regadm@ouhk.edu.hk )
Normal Processing Time: Within 10 working days
Form R-BG - Application for Academic Support for Bachelor of General Studies
Deadline of Submission: -
Fee Chargeable: -
Handling Office: Admissions & Enrolment Office (Part-time & Postgraduate) (
regadm@ouhk.edu.hk )
Normal Processing Time: Within 10 working days
Form R-DS - Application for Deferment of Studies
Deadline of Submission: 5 weeks prior to examination period for part-time courses and 4 weeks prior to examination period for postgraduate courses
Fee Chargeable: -
Handling Office: Admissions & Enrolment Office (Part-time & Postgraduate) (
regae@ouhk.edu.hk )
Normal Processing Time: Within 10 working days
Form R-WD - Application for Withdrawal
Deadline of Submission: 14 days prior to the examination period
Fee Chargeable: -
Handling Office: Admissions & Enrolment Office (Part-time & Postgraduate) (
regae@ouhk.edu.hk )
Normal Processing Time: Within 10 working days
Advanced Standing
Form A-AP - Application for Advanced Standing
Deadline of Submission: A.S.A.P. since advanced standing awards may have an impact on an applicant's course choice
Fee Chargeable: As specified in the Application Guide
Normal Processing Time: At least 4 months after receipt of all required documentations unless there exists a precedent
Form A-SP - Application for Advanced Standing for a Second OUHK programme
Deadline of Submission: A.S.A.P. since advanced standing awards may have an impact on an applicant's course choice
Fee Chargeable: As specified in the Application Guide
Normal Processing Time: At least 2 months after receipt of all required documentations unless there exists a precedent
Form A-CG - Application for change in AS Programme of Study: GCT
Deadline of Submission: Requests should be made in a timely manner to ensure sufficient time for processing the change for graduation purposes
Fee Chargeable: -
Normal Processing Time: Within 10 working days
Form A-CS - Application for change in AS Programme of Study: SCT
Deadline of Submission: Requests should be made in a timely manner to ensure sufficient time for processing the change for graduation purposes
Fee Chargeable: -
Normal Processing Time: Within 10 working days
Form A-CB - Application for change in AS Programme of Study: BCT
Deadline of Submission: Requests should be made in a timely manner to ensure sufficient time for processing the change for graduation purposes
Fee Chargeable: -
Normal Processing Time: Within 10 working days
Form A-CA - Notification of choice of Advanced Standing Awards
Deadline of Submission: No later than 1 month from the date of the second award (This form will be mailed with award letters)
Fee Chargeable: -
Normal Processing Time: Within 10 working days
Form A-CO - Application for 1) confirming the provisional awards as permanent awards and 2) partial refund of paid application fees.
Deadline of Submission: As soon as the claimant has registered as an OUHK student and before the expiry of the provisional advanced standing awards
Fee Chargeable: -
Normal Processing Time: About 1 month
Class Scheduling, Assignment & Tutoring
Form T-DD - Application for Deferment of Compulsory Dayschool Attendance
Deadline of Submission: As soon as it is known that dayschool cannot be attended
Fee Chargeable: -
Normal Processing Time: Within 1 month after the course result is announced
Form T-TR - Application for Re-allocation of Class Section
Deadline of Submission: 2 weeks before the start of the term until the 2nd week of the term
Fee Chargeable: -
Normal Processing Time: Within 10 working days
Examinations
Form E-AR - Application for Appeal Against Course Results
Deadline of Submission: As specified in the Academic Calendar
Fee Chargeable: $650 per course, refundable for successful cases of appeal and a more favourable course result is awarded
Normal Processing Time: Within 10 working days
Form E-CC - Application for Course Certificate
Deadline of Submission: Throughout the year after the student's course results are announced
Fee Chargeable: $50 per copy
Normal Processing Time: Within 10 working days
Form E-DA - Application for Examination Deferment
Deadline of Submission: 7 days before the examination concerned if the cause of absence is known before the examination, or within 7 days after the examination concerned if the cause of absence is unknown before the examination
Fee Chargeable: -
Normal Processing Time: Within 5 working days for applications submitted before examination; Within 10 working days for applications submitted after examination
Form E-OE - Application for Examination held outside Hong Kong
Deadline of Submission: 8 weeks before the start of the examination period
Fee Chargeable: $500 per course, chargeable up to full costs
Normal Processing Time: Reply 1 month before the exam period
Form E-SE - Submission of Special Circumstances Information to the Award Committee
Deadline of Submission: Within 7 days after the examination concerned
Fee Chargeable: -
Normal Processing Time: Refer to the Award Committee for consideration within 10 working days
Form E-LP - Application for Language Proficiency Examinations
Deadline of Submission: As specified in the Academic Calendar
Fee Chargeable: $1,000 per Language Proficiency Examination
Normal Processing Time: Reply 1 month before the exam period
Form S-DI - Application for Support Services and Special Examination Arrangements for Students with Disabilities or Special Educational Needs
Deadline of Submission: Within 3 weeks after the start of the term (This form will be mailed to all students with disabilities or special educational needs)
Fee Chargeable: -
Normal Processing Time: All applications will be sent to 1 week after deadline of submission. Due to the nature and complexity of different cases, it is expected to finish the case within 1 month. Regarding special examination arrangements, reply will be made within 1 month before the examination period
Student Records
Form R-ID - Application for Replacement of Student Identity Card
Deadline of Submission: A.S.A.P. when the student identity card is lost or damaged
Fee Chargeable: $100
Normal Processing Time: Within 15 working days
Form R-CS - Application for Certification of Student Status
Deadline of Submission: -
Fee Chargeable: $50 per copy
Normal Processing Time: Within 10 working days
Form R-TR - Application for Transcript
Deadline of Submission: -
Fee Chargeable: $100 per copy
Normal Processing Time: Within 10 working days
Graduation
Form G-GR - Application for Graduation
Deadline of Submission: 22 February for April conferment; 14 June for August conferment; 14 September for November conferment
Fee Chargeable: $750 per award ($150 for 30-credit Certificate programmes)
Normal Processing Time: Application result will be made within 3 weeks upon the announcement of all course results
Form G-RC - Application for Replacement Certificate
Deadline of Submission: -
Fee Chargeable: $800 per copy
Normal Processing Time: Within 4 weeks
Form G-CL - Application for Certification of Award
Deadline of Submission: -
Fee Chargeable: $50 per copy
Normal Processing Time: Within 10 working days
Form G-TE - Application for Testimonial
Deadline of Submission: -
Fee Chargeable: $100 per copy
Normal Processing Time: Within 10 working days
Maintained by:
Admissions & Enrolment Office (Part-time & Postgraduate) ( regae@ouhk.edu.hk )
