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    Forms (Part-time Programmes / Postgraduate Programmes)


    Below is a list of common forms that students may need for requesting various Registry services. You can request forms through the following channels:

    1. Download the form(s) below.
    2. Send in an email to the relevant handling office, with details of your student number and address or fax number. A copy of the requested Form(s) will be mailed or faxed to you.
    3. Pick up a copy of the form(s) from the Registry Counter of Block A, Room A0511 or the Information Centre at the OUHK Campus.

    You need to have Acrobat Reader to read the forms.

     
     
    Admissions and Enrolment
    Form R-CC - Application for Change of Course Registered
    Download of Form: Form R-CC
    Deadline of Submission: -
    Fee Chargeable: $100 per application and any fee difference in relation to changes of courses registered
    Handling Office: Admissions & Enrolment Office (Part-time & Postgraduate) (regadm@ouhk.edu.hk)
    Normal Processing Time: Within 10 working days
    Form R-CP - Application for Change of Programme Study
    Deadline of Submission: -
    Fee Chargeable: -
    Handling Office: Admissions & Enrolment Office (Part-time & Postgraduate) (regae@ouhk.edu.hk)
    Normal Processing Time: Within 10 working days
    Form R-LR - Application for Late Registration (Part-time (distance learning) programmes)
    Download of Form: Form R-LR
    Deadline of Submission: -
    Fee Chargeable: Tuition fees of related courses
    Handling Office: Admissions & Enrolment Office (Part-time & Postgraduate) (regadm@ouhk.edu.hk)
    Normal Processing Time: Within 10 working days
    Form R-LRF - Application for Late Registration (Postgraduate (Face-to-face) programmes)
    Download of Form: Form R-LRF
    Deadline of Submission: -
    Fee Chargeable: $500 per term and tuition fees of related courses
    Handling Office: Admissions & Enrolment Office (Part-time & Postgraduate) (regae@ouhk.edu.hk)
    Normal Processing Time: Within 10 working days
    Form R-AG - Application for Academic Support for Associate of General Studies
    Download of Form: Form R-AG
    Deadline of Submission: -
    Fee Chargeable: -
    Handling Office: Admissions & Enrolment Office (Part-time & Postgraduate) (regadm@ouhk.edu.hk)
    Normal Processing Time: Within 10 working days
    Form R-BG - Application for Academic Support for Bachelor of General Studies
    Download of Form: Form R-BG
    Deadline of Submission: -
    Fee Chargeable: -
    Handling Office: Admissions & Enrolment Office (Part-time & Postgraduate) (regadm@ouhk.edu.hk)
    Normal Processing Time: Within 10 working days
    Form R-DS - Application for Deferment of Studies
    Download of Form: Form R-DS
    Deadline of Submission: 5 weeks prior to examination period for part-time courses and 4 weeks prior to examination period for postgraduate courses
    Fee Chargeable: -
    Handling Office: Admissions & Enrolment Office (Part-time & Postgraduate) (regae@ouhk.edu.hk)
    Normal Processing Time: Within 10 working days
    Form R-WD - Application for Withdrawal
    Download of Form: Form R-WD
    Deadline of Submission: 14 days prior to the examination period
    Fee Chargeable: -
    Handling Office: Admissions & Enrolment Office (Part-time & Postgraduate) (regae@ouhk.edu.hk)
    Normal Processing Time: Within 10 working days
     
    Advanced Standing
    Form A-AP - Application for Advanced Standing
    Download of Form: Form A-AP
    Deadline of Submission: A.S.A.P. since advanced standing awards may have an impact on an applicant's course choice
    Fee Chargeable: As specified in the Application Guide
    Handling Office: Advanced Standing & Records Office (regaso@ouhk.edu.hk)
    Normal Processing Time: At least 4 months after receipt of all required documentations unless there exists a precedent
    Form A-SP - Application for Advanced Standing for a Second OUHK programme
    Download of Form: Form A-SP
    Deadline of Submission: A.S.A.P. since advanced standing awards may have an impact on an applicant's course choice
    Fee Chargeable: As specified in the Application Guide
    Handling Office: Advanced Standing & Records Office (regaso@ouhk.edu.hk)
    Normal Processing Time: At least 2 months after receipt of all required documentations unless there exists a precedent
    Form A-CG - Application for change in AS Programme of Study: GCT
    Download of Form: Form A-CG
    Deadline of Submission: Requests should be made in a timely manner to ensure sufficient time for processing the change for graduation purposes
    Fee Chargeable: -
    Handling Office: Advanced Standing & Records Office (regaso@ouhk.edu.hk)
    Normal Processing Time: Within 10 working days
    Form A-CS - Application for change in AS Programme of Study: SCT
    Download of Form: Form A-CS
    Deadline of Submission: Requests should be made in a timely manner to ensure sufficient time for processing the change for graduation purposes
    Fee Chargeable: -
    Handling Office: Advanced Standing & Records Office (regaso@ouhk.edu.hk)
    Normal Processing Time: Within 10 working days
    Form A-CB - Application for change in AS Programme of Study: BCT
    Download of Form: Form A-CB
    Deadline of Submission: Requests should be made in a timely manner to ensure sufficient time for processing the change for graduation purposes
    Fee Chargeable: -
    Handling Office: Advanced Standing & Records Office (regaso@ouhk.edu.hk)
    Normal Processing Time: Within 10 working days
    Form A-CA - Notification of choice of Advanced Standing Awards
    Download of Form: Form A-CA
    Deadline of Submission: No later than 1 month from the date of the second award (This form will be mailed with award letters)
    Fee Chargeable: -
    Handling Office: Advanced Standing & Records Office (regaso@ouhk.edu.hk)
    Normal Processing Time: Within 10 working days
    Form A-CO - Application for 1) confirming the provisional awards as permanent awards and 2) partial refund of paid application fees.
    Download of Form: Form A-CO
    Deadline of Submission: As soon as the claimant has registered as an OUHK student and before the expiry of the provisional advanced standing awards
    Fee Chargeable: -
    Handling Office: Advanced Standing & Records Office (regaso@ouhk.edu.hk)
    Normal Processing Time: About 1 month
     
    Class Scheduling, Assignment & Tutoring
    Form T-DD - Application for Deferment of Compulsory Dayschool Attendance
    Download of Form: Form T-DD
    Deadline of Submission: As soon as it is known that dayschool cannot be attended
    Fee Chargeable: -
    Handling Office: Class Scheduling, Assignments & Tutoring Office (regcsat@ouhk.edu.hk)
    Normal Processing Time: Within 1 month after the course result is announced
    Form T-TR - Application for Re-allocation of Class Section
    Download of Form: Form T-TR
    Deadline of Submission: 2 weeks before the start of the term until the 2nd week of the term
    Fee Chargeable: -
    Handling Office: Class Scheduling, Assignments & Tutoring Office (regcsat@ouhk.edu.hk)
    Normal Processing Time: Within 10 working days
     
    Examinations
    Form E-AR - Application for Appeal Against Course Results
    Download of Form: Form E-AR
    Deadline of Submission: As specified in the Academic Calendar
    Fee Chargeable: $650 per course, refundable for successful cases of appeal and a more favourable course result is awarded
    Handling Office: Examinations Office (Part-time & Postgraduate) (regexam@ouhk.edu.hk)
    Normal Processing Time: Within 10 working days
    Form E-CC - Application for Course Certificate
    Download of Form: Form E-CC
    Deadline of Submission: Throughout the year after the student's course results are announced
    Fee Chargeable: $50 per copy
    Handling Office: Examinations Office (Part-time & Postgraduate) (regexam@ouhk.edu.hk)
    Normal Processing Time: Within 10 working days
    Form E-DA - Application for Examination Deferment
    Download of Form: Form E-DA
    Deadline of Submission: 7 days before the examination concerned if the cause of absence is known before the examination, or within 7 days after the examination concerned if the cause of absence is unknown before the examination
    Fee Chargeable: -
    Handling Office: Examinations Office (Part-time & Postgraduate) (regexam@ouhk.edu.hk)
    Normal Processing Time: Within 5 working days for applications submitted before examination; Within 10 working days for applications submitted after examination
    Form E-OE - Application for Examination held outside Hong Kong
    Download of Form: Form E-OE
    Deadline of Submission: 8 weeks before the start of the examination period
    Fee Chargeable: $500 per course, chargeable up to full costs
    Handling Office: Examinations Office (Part-time & Postgraduate) (regexam@ouhk.edu.hk)
    Normal Processing Time: Reply 1 month before the exam period
    Form E-SE - Submission of Special Circumstances Information to the Award Committee
    Download of Form: Form E-SE
    Deadline of Submission: Within 7 days after the examination concerned
    Fee Chargeable: -
    Handling Office: Examinations Office (Part-time & Postgraduate) (regexam@ouhk.edu.hk)
    Normal Processing Time: Refer to the Award Committee for consideration within 10 working days
    Form E-LP - Application for Language Proficiency Examinations
    Download of Form: Form E-LP
    Deadline of Submission: As specified in the Academic Calendar
    Fee Chargeable: $1,000 per Language Proficiency Examination
    Handling Office: Examinations Office (Part-time & Postgraduate) (regexam@ouhk.edu.hk)
    Normal Processing Time: Reply 1 month before the exam period
    Form S-DI - Application for Support Services and Special Examination Arrangements for Students with Disabilities or Special Educational Needs
    Download of Form: Form S-DI
    Deadline of Submission: Within 3 weeks after the start of the term (This form will be mailed to all students with disabilities or special educational needs)
    Fee Chargeable: -
    Handling Office: Student Affairs Office (sao@ouhk.edu.hk)
    Normal Processing Time: All applications will be sent to 1 week after deadline of submission. Due to the nature and complexity of different cases, it is expected to finish the case within 1 month. Regarding special examination arrangements, reply will be made within 1 month before the examination period
     
    Student Records
    Form R-ID - Application for Replacement of Student Identity Card
    Download of Form: Form R-ID
    Deadline of Submission: A.S.A.P. when the student identity card is lost or damaged
    Fee Chargeable: $100
    Handling Office: Advanced Standing & Records Office (regrec@ouhk.edu.hk)
    Normal Processing Time: Within 15 working days
    Form R-CS - Application for Certification of Student Status
    Download of Form: Form R-CS
    Deadline of Submission: -
    Fee Chargeable: $50 per copy
    Handling Office: Advanced Standing & Records Office (regrec@ouhk.edu.hk)
    Normal Processing Time: Within 10 working days
    Form R-TR - Application for Transcript
    Download of Form: Form R-TR
    Deadline of Submission: -
    Fee Chargeable: $100 per copy
    Handling Office: Advanced Standing & Records Office (regrec@ouhk.edu.hk)
    Normal Processing Time: Within 10 working days
     
    Graduation
    Form G-GR - Application for Graduation
    Download of Form: Form G-GR
    Deadline of Submission: 22 February for April conferment; 14 June for August conferment; 14 September for November conferment
    Fee Chargeable: $750 per award ($150 for 30-credit Certificate programmes)
    Handling Office: Graduation Office (reggrad@ouhk.edu.hk)
    Normal Processing Time: Application result will be made within 3 weeks upon the announcement of all course results
    Form G-RC - Application for Replacement Certificate
    Download of Form: Form G-RC
    Deadline of Submission: -
    Fee Chargeable: $800 per copy
    Handling Office: Graduation Office (reggrad@ouhk.edu.hk)
    Normal Processing Time: Within 4 weeks
    Form G-CL - Application for Certification of Award
    Download of Form: Form G-CL
    Deadline of Submission: -
    Fee Chargeable: $50 per copy
    Handling Office: Graduation Office (reggrad@ouhk.edu.hk)
    Normal Processing Time: Within 10 working days
    Form G-TE - Application for Testimonial
    Download of Form: Form G-TE
    Deadline of Submission: -
    Fee Chargeable: $100 per copy
    Handling Office: Graduation Office (reggrad@ouhk.edu.hk)
    Normal Processing Time: Within 10 working days
     
     
     
     
     
     
     

    Maintained by: Admissions & Enrolment Office (Part-time & Postgraduate) ( regae@ouhk.edu.hk )
    Modified Date: Feb 11, 2019



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