Home >
Registry > Forms (Part-time Programmes / Postgraduate Programmes)
Forms (Part-time Programmes / Postgraduate Programmes)
Below is a list of common forms that students may need for requesting various Registry services. You can request forms through the following channels:
Download the form(s) below.
Send in an email to the relevant handling office, with details of your student number and address or fax number. A copy of the requested Form(s) will be mailed or faxed to you.
Pick up a copy of the form(s) from the Registry Counter of Block A, Room A0511 or the Information Centre at the OUHK Campus.
You need to have Acrobat Reader to read the forms.
Admissions and Enrolment
Form R-CC - Application for Change of Course Registered
Deadline of Submission: -
Fee Chargeable: $100 per application and any fee difference in relation to changes of courses registered
Handling Office: Admissions & Enrolment Office (Part-time & Postgraduate) (
regadm@ouhk.edu.hk )
Normal Processing Time: Within 10 working days
Form R-CP - Application for Change of Programme of Study
Deadline of Submission: -
Fee Chargeable: -
Handling Office: Admissions & Enrolment Office (Part-time & Postgraduate) (
regae@ouhk.edu.hk )
Normal Processing Time: Within 10 working days
Form R-LR - Application for Late Registration (Part-time (distance learning) programmes)
Deadline of Submission: -
Fee Chargeable: Tuition fees of related courses
Handling Office: Admissions & Enrolment Office (Part-time & Postgraduate) (
regadm@ouhk.edu.hk )
Normal Processing Time: Within 10 working days
Form R-LRF - Application for Late Registration (Postgraduate (Face-to-face) programmes)
Deadline of Submission: -
Fee Chargeable: $500 per term and tuition fees of related courses
Handling Office: Admissions & Enrolment Office (Part-time & Postgraduate) (
regae@ouhk.edu.hk )
Normal Processing Time: Within 10 working days
Form R-AG - Application for Academic Support for Associate of General Studies
Deadline of Submission: -
Fee Chargeable: -
Handling Office: Admissions & Enrolment Office (Part-time & Postgraduate) (
regadm@ouhk.edu.hk )
Normal Processing Time: Within 10 working days
Form R-BG - Application for Academic Support for Bachelor of General Studies
Deadline of Submission: -
Fee Chargeable: -
Handling Office: Admissions & Enrolment Office (Part-time & Postgraduate) (
regadm@ouhk.edu.hk )
Normal Processing Time: Within 10 working days
Form R-DS - Application for Deferment of Studies
Deadline of Submission: 5 weeks prior to examination period for part-time courses and 4 weeks prior to examination period for postgraduate courses
Fee Chargeable: -
Handling Office: Admissions & Enrolment Office (Part-time & Postgraduate) (
regae@ouhk.edu.hk )
Normal Processing Time: Within 10 working days
Form R-WD - Application for Withdrawal
Deadline of Submission: 14 days prior to the examination period
Fee Chargeable: -
Handling Office: Admissions & Enrolment Office (Part-time & Postgraduate) (
regae@ouhk.edu.hk )
Normal Processing Time: Within 10 working days
Advanced Standing
Form A-AP - Application for Advanced Standing
Deadline of Submission: A.S.A.P. since advanced standing awards may have an impact on an applicant's course choice
Fee Chargeable: As specified in the Application Guide
Normal Processing Time: At least 4 months after receipt of all required documentations unless there exists a precedent
Form A-SP - Application for Advanced Standing for a Second OUHK programme
Deadline of Submission: A.S.A.P. since advanced standing awards may have an impact on an applicant's course choice
Fee Chargeable: As specified in the Application Guide
Normal Processing Time: At least 2 months after receipt of all required documentations unless there exists a precedent
Form A-CG - Application for change in AS Programme of Study: GCT
Deadline of Submission: Requests should be made in a timely manner to ensure sufficient time for processing the change for graduation purposes
Fee Chargeable: -
Normal Processing Time: Within 10 working days
Form A-CS - Application for change in AS Programme of Study: SCT
Deadline of Submission: Requests should be made in a timely manner to ensure sufficient time for processing the change for graduation purposes
Fee Chargeable: -
Normal Processing Time: Within 10 working days
Form A-CB - Application for change in AS Programme of Study: BCT
Deadline of Submission: Requests should be made in a timely manner to ensure sufficient time for processing the change for graduation purposes
Fee Chargeable: -
Normal Processing Time: Within 10 working days
Form A-CA - Notification of choice of Advanced Standing Awards
Deadline of Submission: No later than 1 month from the date of the second award (This form will be mailed with award letters)
Fee Chargeable: -
Normal Processing Time: Within 10 working days
Form A-CO - Application for 1) confirming the provisional awards as permanent awards and 2) partial refund of paid application fees.
Deadline of Submission: As soon as the claimant has registered as an OUHK student and before the expiry of the provisional advanced standing awards
Fee Chargeable: -
Normal Processing Time: About 1 month
Class Scheduling, Assignment & Tutoring
Form T-DD - Application for Deferment of Compulsory Dayschool Attendance
Deadline of Submission: As soon as it is known that dayschool cannot be attended
Fee Chargeable: -
Normal Processing Time: Within 1 month after the course result is announced
Form T-TR - Application for Re-allocation of Class Section
Deadline of Submission: 2 weeks before the start of the term until the 2nd week of the term
Fee Chargeable: -
Normal Processing Time: Within 10 working days
Examinations
Form E-AR - Application for Appeal Against Course Results
Deadline of Submission: As specified in the Academic Calendar
Fee Chargeable: $650 per course, refundable for successful cases of appeal and a more favourable course result is awarded
Normal Processing Time: Within 10 working days
Form E-CC - Application for Course Certificate
Deadline of Submission: Throughout the year after the student's course results are announced
Fee Chargeable: $50 per copy
Normal Processing Time: Within 10 working days
Form E-DA - Application for Examination Deferment
Deadline of Submission: 7 days before the examination concerned if the cause of absence is known before the examination, or within 7 days after the examination concerned if the cause of absence is unknown before the examination
Fee Chargeable: -
Normal Processing Time: Within 5 working days for applications submitted before examination; Within 10 working days for applications submitted after examination
Form E-OE - Application for Examination held outside Hong Kong
Deadline of Submission: 8 weeks before the start of the examination period
Fee Chargeable: $500 per course, chargeable up to full costs
Normal Processing Time: Reply 1 month before the exam period
Form E-SE - Submission of Special Circumstances Information to the Award Committee
Deadline of Submission: Within 7 days after the examination concerned
Fee Chargeable: -
Normal Processing Time: Refer to the Award Committee for consideration within 10 working days
Form E-LP - Application for Language Proficiency Examinations
Deadline of Submission: As specified in the Academic Calendar
Fee Chargeable: $1,000 per Language Proficiency Examination
Normal Processing Time: Reply 1 month before the exam period
Form S-DI - Application for Support Services and Special Examination Arrangements for Students with Disabilities or Special Educational Needs
Deadline of Submission: Within 3 weeks after the start of the term (This form will be mailed to all students with disabilities or special educational needs)
Fee Chargeable: -
Normal Processing Time: All applications will be sent to 1 week after deadline of submission. Due to the nature and complexity of different cases, it is expected to finish the case within 1 month. Regarding special examination arrangements, reply will be made within 1 month before the examination period
Student Records
Form R-ID - Application for Replacement of Student Identity Card
Deadline of Submission: A.S.A.P. when the student identity card is lost or damaged
Fee Chargeable: $100
Normal Processing Time: Within 15 working days
Form R-CS - Application for Certification of Student Status
Deadline of Submission: -
Fee Chargeable: $50 per copy
Normal Processing Time: Within 10 working days
Form R-TR - Application for Transcript
Deadline of Submission: -
Fee Chargeable: $100 per copy
Normal Processing Time: Within 10 working days
Graduation
Form G-GR - Application for Graduation
Deadline of Submission: 22 February for April conferment; 14 June for August conferment; 14 September for November conferment
Fee Chargeable: $750 per award ($150 for 30-credit Certificate programmes)
Normal Processing Time: Application result will be made within 3 weeks upon the announcement of all course results
Form G-RC - Application for Replacement Certificate
Deadline of Submission: -
Fee Chargeable: $800 per copy
Normal Processing Time: Within 4 weeks
Form G-CL - Application for Certification of Award
Deadline of Submission: -
Fee Chargeable: $50 per copy
Normal Processing Time: Within 10 working days
Form G-TE - Application for Testimonial
Deadline of Submission: -
Fee Chargeable: $100 per copy
Normal Processing Time: Within 10 working days
Maintained by:
Admissions & Enrolment Office (Part-time & Postgraduate) ( regae@ouhk.edu.hk )
