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    Useful Forms (Undergraduate Programmes)


    Below is a list of common forms that students may need for requesting various Registry services. You can request forms through the following channels:

    1. Download the form(s) below.
    2. Send in an email to the relevant handling office, with details of your student number and address or fax number. A copy of the requested Form(s) will be mailed or faxed to you.
    3. Pick up a copy of the form(s) from the Registry Counters.

    You need to have Acrobat Reader to read the forms.

     
     
    Admissions and Enrolment
    Form RF-CP - Application for Change of Programme
    Download of Form: Form RF-CP
    Deadline of Submission: Before commencement of an academic year
    Fee Chargeable: -
    Handling Office: Admissions & Enrolment Office (Undergraduate) (regftae@ouhk.edu.hk)
    Normal Processing Time: Within 10 working days
    Form RF-AD - Application for Adding/Dropping of Course
    (For final year students retaking courses only. Other students should add/drop courses via online service)
    Download of Form: Form RF-AD
    Deadline of Submission: Within 2 weeks after the commencement of an academic term
    Fee Chargeable: -
    Handling Office: Admissions & Enrolment Office (Undergraduate) (regftae@ouhk.edu.hk)
    Normal Processing Time: Within 10 working days
    Form RF-AR - Application for Adding Retake Courses
    Download of Form: Form RF-AR
    Deadline of Submission: 7 – 8 weeks before the commencement of an academic term
    Fee Chargeable: -
    Handling Office: Admissions & Enrolment Office (Undergraduate) (regftae@ouhk.edu.hk)
    Normal Processing Time: Results will be announced 1 to 2 weeks before new term starts
    Form RF-LP - Application for Late Payment of Tuition Fee
    Download of Form: Form RF-LP
    Deadline of Submission: Within 2 weeks after the issuance of registration and tuition fee payment notice
    Fee Chargeable: Late Payment Deposit of $5,000 per academic term
    Handling Office: Admissions & Enrolment Office (Undergraduate) (regftae@ouhk.edu.hk)
    Normal Processing Time: Within 10 working days after application deadline
    Form RF-LR - Application for Late Registration
    Download of Form: Form RF-LR
    Deadline of Submission: By the last working day of the 2nd week of an academic term
    Fee Chargeable: $500 per academic term
    Handling Office: Admissions & Enrolment Office (Undergraduate) (regftae@ouhk.edu.hk)
    Normal Processing Time: Within 5 working days
    Form RF-DS - Application for Deferment of Studies
    Download of Form: Form RF-DS
    Deadline of Submission: 5 weeks prior to the examination period for each academic term
    Fee Chargeable: -
    Handling Office: Admissions & Enrolment Office (Undergraduate) (regftae@ouhk.edu.hk)
    Normal Processing Time: Within 10 working days
    Form RF-WD - Application for Withdrawal from studies
    Download of Form: Form RF-WD
    Deadline of Submission: 14 days prior to the examination period
    Fee Chargeable: -
    Handling Office: Admissions & Enrolment Office (Undergraduate) (regftae@ouhk.edu.hk)
    Normal Processing Time: Within 10 working days
    Form RF-WD-C - Application for Course Withdrawal
    Download of Form: Form RF-WD-C
    Deadline of Submission: 14 days prior to the examination period
    Fee Chargeable: -
    Handling Office: Admissions & Enrolment Office (Undergraduate) (regftae@ouhk.edu.hk)
    Normal Processing Time: Within 10 working days
     
    Examinations
    Form E-AR(FT) - Application for Appeal against Course Result
    Download of Form: Form E-AR(FT)
    Deadline of Submission: As specified in the Academic Calendar
    Fee Chargeable: $650 per course, refundable for successful cases of appeal and a more favourable course result is awarded
    Handling Office: Examinations Office (regexam@ouhk.edu.hk)
    Normal Processing Time: Within 10 working days
    Form E-CC(FT) - Application for Course Certificate
    Download of Form: Form E-CC(FT)
    Deadline of Submission: Throughout the year after the student’s course results are announced
    Fee Chargeable: $50 per copy
    Handling Office: Examinations Office (regexam@ouhk.edu.hk)
    Normal Processing Time: Within 10 working days
    Form E-DA(FT) - Application for Examination Deferment
    Download of Form: Form E-DA(FT)
    Deadline of Submission: 7 days before the examination concerned if the cause of absence is known before the examination, or
    within 7 days after the examination concerned if the cause of absence is unknown before the examination
    Fee Chargeable: -
    Handling Office: Examinations Office (regexam@ouhk.edu.hk)
    Normal Processing Time: Within 5 working days for applications submitted before examination
    Within 10 working days for applications submitted after examination
    Form E-SE(FT) - Submission of Special Circumstances Information to the Award Committee
    Download of Form: Form E-SE(FT)
    Deadline of Submission: Within 7 days after the examination concerned
    Fee Chargeable: -
    Handling Office: Examinations Office (regexam@ouhk.edu.hk)
    Normal Processing Time: Revert to the Award Committee for consideration within 10 working days
    Form S-DI - Application for Support Services and Special Examination Arrangements for Students with Disabilities or Special Educational Needs
    Download of Form: Form S-DI
    Deadline of Submission: Within 3 weeks after the start of the term
    (This form will be mailed to all students with disabilities or special educational needs)
    Fee Chargeable: -
    Handling Office: Student Affairs Office (sao@ouhk.edu.hk)
    Normal Processing Time: All applications will be sent to responsible office(s) for handling within 1 week after deadline of submission. Due to the nature and complexity of different cases, it is expected to finish the case within 1 month. Regarding special examination arrangements, reply will be made within 1 month before the examination period.
     
    Student Records
    Form R-ID - Application for Replacement of Student Identity Card
    Download of Form: Form R-ID
    Deadline of Submission: As soon as possible when the student identity card is lost or damaged
    Fee Chargeable: $100
    Handling Office: Advanced Standing & Records Office (regrec@ouhk.edu.hk)
    Normal Processing Time: Within 15 working days
    Form RF-CS - Application for Certification of Student Status
    Download of Form: Form RF-CS
    Deadline of Submission: -
    Fee Chargeable: $50 per copy
    *Students who applied for a letter of certification for TUNs will be exempted from paying handling fee.
    Handling Office: Advanced Standing & Records Office (regrec@ouhk.edu.hk)
    Normal Processing Time: Within 10 working days
    Form R-TR - Application for Transcript
    Download of Form: Form R-TR
    Deadline of Submission: -
    Fee Chargeable: $100 per copy
    Handling Office: Advanced Standing & Records Office (regrec@ouhk.edu.hk)
    Normal Processing Time: Within 10 working days
     
    Graduation
    Form G-GR-F - Application for Graduation
    Download of Form: Form G-GR-F
    Deadline of Submission: 22 February for April conferment
    14 June for August conferment
    14 September for November conferment.
    Fee Chargeable: $750 per award
    Handling Office: Graduation Office (reggrad@ouhk.edu.hk)
    Normal Processing Time: Application result will be made within 3 weeks upon the announcement of all course results
    Form G-RC - Application for Replacement of Certificate
    Download of Form: Form G-RC
    Deadline of Submission: -
    Fee Chargeable: $800 per copy
    Handling Office: Graduation Office (reggrad@ouhk.edu.hk)
    Normal Processing Time: Within 4 weeks
    Form G-CL - Application for Certification of Award
    Download of Form: Form G-CL
    Deadline of Submission: -
    Fee Chargeable: $50 per copy
    Handling Office: Graduation Office (reggrad@ouhk.edu.hk)
    Normal Processing Time: Within 10 working days
    Form G-TE - Application for Testimonial
    Download of Form: Form G-TE
    Deadline of Submission: -
    Fee Chargeable: $100 per copy
    Handling Office: Graduation Office (reggrad@ouhk.edu.hk)
    Normal Processing Time: Within 10 working days
     
     
     

    Maintained by: Admissions & Enrolment Office (Undergraduate) ( regftae@ouhk.edu.hk )
    Modified Date: Sep 07, 2019



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