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  • The Open University of Hong Kong

    Library Regulations


    1

    Library opening hours

    The opening hours will be determined by the Librarian and will vary with the demand for library use and staff availability. Details will be displayed at the entrance of the OUHK Library and posted on the Library website.

       

    2

    Admission to the Library

    (a)

    Admission to the Library will be permitted only upon presentation of a valid OUHK Identity Card1, or OUHK Library Borrower's Ticket, or Reader's Ticket. Application for an OUHK Library Borrower's Ticket or Reader's Ticket can be made at the Circulation Counter. 

    (b)

    OUHK Library Borrower's Ticket and Reader's Ticket are not transferable and any loss of them must be reported without delay. There may be a replacement charge. 

    (c) 

    Inactive students2 for not more than one year may gain limited access to the OUHK Library's facilities and services. See the Library's notices posted at the entrance of the Library for the latest arrangement.

    (d)

    OUHK Library Ticket charges:  

    Users

    Ticket charges

    Reader's Ticket

    Borrower's Ticket

    OUHK Graduate3

    HK$50/annual fee plus HK$500/deposit5

    HK$1,000/annual fee

    OUHK Retirees4

    HK$50/annual fee plus HK$500/deposit5

    HK$1,000/annual fee

    Other educational Institutes-Academic (Individual)

    HK$1,500/annual fee plus HK$500/deposit5

    HK$3,000/annual fee

    Public non-profit making organization (Corporate)

    HK$500/annual fee plus HK$500/deposit5

    HK$5,000/annual fee

    Public profit making organization (Corporate)

    HK$2,000/annual fee

    HK$5,000/annual fee

     

     
    Charge for card replacement above is HK$50.
       

    (e)

    Visitors must first obtain a special permit from the Librarian prior to using any services available in OUHK Library.

     

    1 OUHK staff should consult the OUHK Human Resources Unit for their Staff Identity Card. Part-time tutors should obtain their Tutor Identity Card from Registry. Registered students should obtain their Student Identity Card from Registry. Student status is determined by the highest level course(s) a student is currently enrolled in.

     

    2 Distance learning programme students who have not currently registered in course(s) are classified as inactive students.   

     

    3 LiPACE programmes are not included. Applicants are required to submit a photocopy of their OUHK graduation certificate.

     

    4 Applicants are required to submit a photocopy of their Certificate of Service issued by the HRU of the OUHK to prove their retiree status.

     

    5 Request for refund of the deposit, if applicable, should be made within one year upon the expiry of the Ticket. Request made after the 1-year period will not be accepted.

       

    3

    Borrowing regulations

    (a)

    A valid OUHK Identity Card, or OUHK Library Borrower's Ticket must be presented when borrowing materials (print and non-print). They are not transferable.

    (b)

    Borrowers' categories:   

    Category

    Borrowers

    Identification

    I

    Full time academic/administrative staff

    Valid barcode ID card from OUHK Human Resources Unit

    II

    Full time staff other than Category I

    III

    Part time tutors

    Valid tutor card from OUHK Registry

    IV

    Active students taking OUHK undergraduate degree and subdegree courses

    Valid student card from OUHK Registry

    V

    Active students taking OUHK postgraduate courses

    VI

    Full time temporary (contract term 1 year or over) academic/administrative staff

    Borrower's Ticket from OUHK Library /
    Valid LiPACE student card

    VII

    Full time temporary (contract term less than 1 year) academic/administrative staff; and all research assistants

    VIII

    Special categories, including OUHK graduates and OUHK retirees, visitors, outsiders; and students taking LiPACE eligible programmes, etc.

     

    (c)

    Borrowing limits:

    Categories of borrowers

    Book from General Collection

    Reserve Materials*

    Loan Quota (items)

    Loan Period

    Loan Quota (items)

    Loan Period**

    Books

    Day

    Item

    Hours

    I

    40

    30

    3

    2

    II, III, IV

    10

    14

    V

    16

    30

    VI

    16

    14

    VII

    10

    14

    VIII

    4

    14

     

    * Refer to the "Reserve Materials" section below.
    ** Loan period may vary with the nature or playing time of the item.


    Restrictions:

    The following are allowed to be used in the OUHK Library only

    • Reference materials;

    • Reserve materials, including AV materials (except special reserve materials);

    • Periodicals and newspapers.

    (d)

    Borrowing procedures:
    All items must be signed out at the Circulation Counter. Only materials from the General Collection are allowed to be removed from the Library after signing out. Other materials, such as reserve materials, reference materials, AV materials, periodicals and newspapers are normally not allowed to be removed from the Library. Special permission may be granted by the Librarian only under rare circumstances.

    (e)

    Overdue materials:
    It is the borrower's responsibility to return loan items on or before due date or time.

    (f)

    Fines:
    All borrowers who return loan items late will be subject to an overdue fine.

    Library privileges will be withheld until the borrower completely settles his or her overdue fines at the Circulation Counter. 

     

    Fines

    General Collection

    HK$3 per day

    Reserve materials

    HK$3 per hour

    Non-circulating materials*

    HK$3 per day

     

    *If the Librarian grants special permission to sign out and remove non-circulating materials from the Library.

    (g)

    Renewals:
    Renewals must be done by the borrower himself/herself on or before the due date/ time. A maximum of four renewals may be made on any loan except items in the Reserve Collection. No renewal will be allowed if the item has been requested by another borrower.

    (h)

    Reserve materials:
    Reserve materials include all AV materials, CD-ROMs, computer manuals, slides, course materials, set books and accompanying materials. Reserve materials must be signed out but are not allowed to be removed from the Library, except special reserve materials. The borrowing period for reserve materials is normally two hours. A student's borrowing rights may be suspended if a reserve item is not returned on time. Borrowing rights will be resumed when the item is returned. Students may borrow up to three reserve materials, in different formats, at a time.

    (i)

    Reservations:
    A handling fee, including postage, may be charged to reserve a book from the General Collection. The reserver will be notified to collect the item(s) from the Circulation Counter within 14 days. Items that are not picked up within that period will be returned to the General Collection for normal circulation, or will be passed to the next reserver, if applicable.

    (j)

    Interlibrary loans:
    Interlibrary loan service is available to full time academic and administrative equivalent staff. Students taking postgraduate or project-oriented courses can apply for interlibrary loans and may be subject to a service charge. Materials obtained through interlibrary loans will be subject to the loan policy of the lending institution. Library staff will clearly explain the related procedures and regulations to enquiring borrowers.

    (k)

    Return procedure:
    Borrowers must return all loan items to the Circulation Counter during regular library hours, or to the Library Book Return at the Library entrance when the Library is closed.  

    (l)

    Loss and damage:
    Any mutilation, damage or loss of library materials must be reported to library staff immediately. Borrowers will be held responsible for loss or damage to any items on loan to their account. Borrowers may be required to pay the full item value plus the shipping and handling fees for the replacement. Lost or damaged materials will continue to be the property of the OUHK Library even if a replacement charge has been paid.  

    (m)

    Special rules:
    The OUHK Library reserves the rights to make special rules on library use and borrowing as appropriate for the proper management of the library facilities and services. Any changes will be posted on the notice board near the Circulation Counter. 

       

    4

    Seat reservation  

    (a)

    Reservation of seats in the Library is not permitted. Any seat left vacant for fifteen minutes may be taken by another library user. Any items leaving unattended for more than fifteen minutes may be reported to the Circulation Counter.

    (b)

    Under special circumstances, reservation on numbered seats in the OUHK Library may be carried out by the Library, e.g., during examination periods. No advance booking or choice of seat can be made. Please refer to the Library's notice board for details and the latest arrangement.

       

    5

    User conduct  

    (a)

    Library users should follow the instructions on the proper use of the Library as displayed in the library or given verbally by library staff.

    (b)

    Library users should use their proper university ID to gain entry through the Library's Access Control System. Library staff may refuse entry if users cannot produce a proper university ID or establish their bona fide identity.

    (c)

    It is the user's responsibility to attend to their personal belongings. The OUHK Library will not be responsible for any loss or damage to personal property.

    (d)

    Unauthorized removal and/ or mutilation of Library equipment/ materials/ resources, print and/ or non-print, either in whole or in part, or any attempt to do so, will subject the offender to serious disciplinary action.

    (e)

    Library users shall enter/ leave the Library through the designated entrance/ exit unless directed otherwise by the Librarian and/ or library staff.

    (f)

    Silence must be observed within the Library and adjacent areas. Users are reminded to switch off all beeping devices such as alarm watches, pagers and mobile phones while studying in the Library.

    (g)

    Smoking, eating and drinking are not permitted in the Library.

    (h)

    Anything which, in the opinion of the Librarian (or Library staff or security guards), may interfere with the proper use and management of the Library is not permitted within the Library. For example, food and/ or drinks, games of any form, using music/video player. All filming, photographic, imaging and recording activities must be approved by the Library in advance.

    (i)

    Library users shall not wear clothing likely to soil Library property. All Library materials and resources must be kept clean.

    (j)

    Library users shall not damage, mutilate or deface any of the Library materials or resources.

    (k)

    At the request of the Librarian or the library staff in charge, the user shall display personal belongings for inspection at the Library exit. Users may also be required to show the contents of their bags, cases or other containers.

    (l)

    Library users shall not copy any data from their own software onto the hard disk of any computer in the Library. The University reserves the right to erase any such data on OUHK computers without notice and without making a copy.

    (m)

    Library user shall not copy to their own diskette any data from the hard disk of any computer in the Library without the permission of the University.

    (n)

    When using the Library's self-service photocopying machines, users must observe copyright law. The University and OUHK Library shall not be held responsible for any infringement of intellectual property rights that might arise from a user copying any material or data. The Library does not guarantee that photocopying facilities will be available at all times. Users shall pay for any photocopies.

    (o)

    The Librarian may from time to time make special regulations regarding admission to and use of particular areas of the Library.

     

     

    Maintained by: Library ( libwww@ouhk.edu.hk )
    Modified Date: Jun 15, 2017



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