All students and staff are required to abide by the following policies, including the I.T. Security Policy, Regulations for the use of electronic data and internet access facilities, and HARNET Policy.
IT Security Policy
The I.T. Security Policy covers different areas but mainly on use of data, data protection and record control, e.g. Electronic Communications Policy, Mobile electronic Storage Device Policy and Password Management Policy. Detailed policies can be reach at this link:
We also have an individual webpage – ISWG website to promote Information Security. Relevant information on Security policy, data encryption and Secure Email Guide can be found at the link below:
Policy on the Use of Legal Software by Staff
In the course of carrying out duties on behalf of the University, it is a staff member's individual responsibility to ensure that he/she shall not use or possess an infringing work (including but not limited to computer software) in order not to contravene the Copyright Ordinance
2)Policies and Guidelines --> Use of Legal Software (login required)
Regulations for the use of electronic data and Internet Access Facilities
Please refer to https://staff.intranet.ouhk.edu.hk/pps/ for The Regulations for the use of electronic data and Internet Access Facilities. Please note this link is for staff only.
HARNET Acceptable Use Policy
HARNET (Hong Kong Academic and Research Network) is managed and operated by the Joint Universities Computer Centre (JUCC) to provide quality, equitable, and cost-effective information and communication resources to JUCC Members and to promote the development, deployment, operation and technology transfer of advanced network infrastructure for innovation, research and educational excellence in Hong Kong. HARNET is for the use of persons legitimately affiliated with JUCC Members or Affiliate Organizations, and to facilitate the exchange of information consistent with the academic, educational, research, collaboration and other official purposes of the JUCC Members. All individuals affiliated with JUCC Members or Affiliate Organizations are responsible for seeing that computing, network and HARNET resources are used in an effective, ethical and lawful manner, and that the guidelines provided in this document are followed, both in letter and in spirit.
Principles of Proper Use of the HARNET:
Acceptable Use of HARNET
JUCC Members and Affiliate Organizations are expected to take reasonable measures (given the constraints of technology and management) to ensure that usages are conformed to these guidelines. Acting on complaint is considered as a reasonable measure.
Final authority for the HARNET Acceptable Use Policy lies with the JUCC Steering Committee. It is the responsibility of HARNET Member representatives to contact the JUCC Steering Committee, in writing, regarding questions of interpretation. Until such issues are resolved, questionable use should be considered “not acceptable”.
Computer Laboratory Regulations
1. Admission to the PC Labs
Only active students and current OUHK staff with valid OUHK Identity Cards are allowed to use the PC Labs. The on-duty staff of the PC Labs may at any time require a user to show his or her identity as a valid user, and may require any person who fails to provide the requested evidence to leave the PC Labs.
2. Use of the PC Labs
2.1 In addition to the clauses included in the Regulations, users must also comply with those in the "Latest Rules" when using the PC Labs. The "Latest Rules" is displayed at the entrance of the PC Labs.
2.2 Users are allowed to use only one PC at any time. No user is allowed to occupy two or more PCs simultaneously.
2.3 Any malfunction, damage or loss of any computer components must be reported to the PC Lab staff immediately. Users will be responsible for loss and damage to any components of the PCs that they are using. Users may be required to pay the full value plus the shipping and handling fees for any replacements. Lost or damaged components will continue to be the property of the PC Labs even if the replacement charge has been paid.
2.4 The PC Labs will not be responsible for any loss of user data. Users are suggested to frequently save data onto their portable storage.
2.5 Users should not copy any software or data from their own portable storage onto hard disks of any PCs in the labs. The OUHK reserves the right to erase anything copied on the PCs without advance notice. On the other hand, users should not copy anything from the servers to their own portable storage without the OUHK's permission.
2.6 All PCs in the PC Labs (except those in tutorial laboratories) are available for free access. PCs in tutorial laboratories are usually used only for tutorials but may be made available for free access if found necessary.
3. User conduct
3.1 Users should follow the instructions on the proper use of the PC Labs as described in this regulation, displayed in the PC Labs or given verbally by the on-duty staff.
3.2 Users' right to use the PC Labs may be suspended if they are found to misuse the PC Labs.
3.3 Users will be held responsible for any infringement of intellectual property rights in Hong Kong or elsewhere, arising from that user copying any software or data.
3.4 Users are not allowed to reserve the PCs and leave them idle. Any reserved PCs left idle for ten minutes may be taken up by other users.
3.5 Any personal items left unattended in the lab (on the seat) for more than ten minutes may be reported to and removed, without prior notice, by the on-duty staff. The PC Labs will not be responsible for any loss or damage to unattended personal property.
3.6 Unauthorized removal and/or mutilation of PC Lab resources, either in whole or in part, or any attempt to do so will subject the offender to serious disciplinary action. Also, users should conserve computer paper and any other resources.
3.7 Users are not allowed to touch any common control switches such as electrical power switches and air conditioning controls etc.
3.8 Users should enter/leave PC Labs through the designated entrance/exit unless directed otherwise by the on-duty staff.
3.9 At the request of the on-duty staff, a user should display personal belongings for inspection at the PC Lab exit. A user may be required to show the contents of his/her bags, cases or other containers.
3.10 Users should not behave in a manner that is likely to disturb other users. Smoking is not permitted anywhere in the PC Labs. Silence must be observed within the PC Labs and adjacent areas.
3.11 Viewing obscene material on the computers in the PC Lab is not allowed. (If you need to do so for academic research or study, please consult the staff at the Service Counter. Special arrangements will be made if feasible.)
3.12 Users should take away all their belongings and any items they do not want, such as paper, when they have finished using the PCs.
3.13 Food, drinks, games of any form, listening to a Walkman or a Discman is not allowed
Fong Connie Computer Center (FCCC)
Guidelines on Using Consultation Room (CR)
1. Loan Rules
1.1 Advance booking is required.
1.2 CRs are available on a first-come-first-served basis at 30 minutes from the start of FCCC opening hours to 30 minutes before closing or subject to actual conditions, with each time slot of one hour starting from every half hour.
1.3 Booking should be made by one of the group members in person with valid Student/Staff ID Card at FCCC Counter no more than SEVEN days in advance. Same day booking is NOT available.
1.4 Rooms not booked will be closed.
1.5 Duration of each session is up to a maximum of 3 hours.
1.6 All users in the group must submit their OUHK Student/Staff ID Cards when claiming the room and they must be in the room during the session. Student/Staff ID Cards will be returned when they return the room. The name and Student/Staff ID number of each group member will be recorded.
1.7 The booking and use of CR will be cancelled if the room is not claimed within 15 minutes from the start of the session. The case will be considered as “misuse of facilities” and the right of booking may be suspended*.
1.8 Cancellation of booking should be made by the user who made the booking with valid Student/Staff ID Card at FCCC Counter at least 30 minutes before the session starts.
1.9 Each user/member is eligible to use CRs up to a maximum of 3 hours in any group per day.
1.10 Random check with user list will be applied; if less than or equal to 50% of user(s) is/are using the room for over 0.5hrs, 1st time – verbal warning will be given, 2nd time – case will be recorded in a log book for penalty* action.
2 Use policy
2.1 The CRs are strictly for academic purpose only.
2.2 All users must present their own valid OUHK Student/Staff ID Cards. Using others’ Cards / lending Cards to others is strictly prohibited.
2.3 The loan of the room is not transferable.
2.4 No eating and drinking is allowed in all rooms.
2.5 CRs are not soundproof and noise should be held to acceptable levels.
2.6 No furniture should be moved in/out to/from the rooms.
2.7 Users must clear their personal belongings, reinstate the facility properly to its original setting, return any borrowed item, leave the rooms clean and collect back their Student/Staff ID Cards after use. FCCC staff members will remove any personal belongings left behind and no further notice will be given.
2.8 FCCC is not responsible for the security of personal belongings.
2.9 Any damage of equipment, furniture or fixtures in the rooms should be reported to FCCC Counter. Otherwise, the users will be held liable for the damage to the equipment/furniture in the rooms.
2.10 FCCC has the right to swap or assign the CR if it is found necessary.
2.11 FCCC reserves the right to forfeit any booked sessions (including the current one) if there is abuse of room. Case may be reported to Student Affair Office for any possible follow up action(s).
2.13 FCCC has the final right to define the Loan Rules and Use Policy.
(*) Each recorded warning is considered as 1 point. The right of use and booking of CR will be suspended if he/she accumulates 10 points within a 1-year period. The suspension will be for a minimum period of 1 month, or longer, depending on the nature of the case. For those booked case with no show up, each time slot is considered as 1 point.
Information Technology Unit ( firstname.lastname@example.org )
Modified Date: Dec 28, 2017