| The OUHK's
personal data protection policy
|
| This statement
describes the University's personal data protection policy and sets out
how the University will deal with your personal data.
|
| Principle 1
- Collection
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| The University
provides education and training services. In order to do so, it carries
out various activities and collects and uses personal data for various purposes
relating to such activities.
|
| Before collecting
personal data from you, the University will provide you with the information
required by the Ordinance, and will notify you of your right to obtain a
copy of, and correct any inaccuracies in your personal data held by the
University.
|
| The University
will treat your personal data as confidential. However, from time to time,
it may need to disclose your personal data to other persons in order to
carry out its activities or because it is required to do so by law. Where
possible, the University will try to ensure that the recipient of the personal
data also agrees to treat it as confidential and in accordance with the
provisions of the Ordinance.
|
| Principle 2
- Accuracy and retention
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| The University
will, where practicable, take steps to ensure that the personal data it
maintains on you are accurate, but you should note that responsibility for
informing the University of changes in your personal data rests with you.
The University cannot establish whether your personal data are correct unless
you notify the University of any changes. If your personal data are incorrect,
the University will take steps to correct such personal data before it uses
such data or will ensure that they are erased.
|
| The University
will from time to time review whether it still needs to keep your personal
data. Personal data which are no longer required will be deleted.
|
| Principle 3
- Use
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| Unless it has
your consent, the University will not use your personal data for any purpose
other than the purpose for which they were collected (or a directly related
purpose).
|
| Principle 4
- Security
|
| The University
will take steps to protect your personal data against unauthorized or accidental
access, processing, erasure or use.
|
| The University
has produced a Code of Practice to provide guidance to staff and other individuals
who have either a contractual or educational connection with the University.
|
| Principle 5
- Information
|
| On or before
collecting personal data from you, the University will inform you:-
|
| 1. why it is
collecting your personal data;
|
| 2. the purposes
for which this may be used;
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| 3. whom it
may be transferred to; and
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| 4. your rights
under the Ordinance to ascertain whether the University holds personal data
on you.
|
| The University
has produced a Code of Practice which gives details of:-
|
| 1. the kinds
of personal data which the University holds;
|
| 2. the purposes
for which the University holds such personal data; and
|
| 3. the policies
and practices of the University in relation to such personal data.
|
| Principle 6
- Access and correction
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| In accordance
with the Ordinance, you are entitled to write to the University:-
|
| 1. to ascertain
whether the University holds personal data on you; and, if so
|
| 2. to ask for
a copy of such personal data; and
|
| 3. to require
any inaccuracies in such personal data to be corrected.
|
| You may make
such request with the forms provided by the University for such purpose.
Copies of these forms may be obtained from the University Data Protection
Officer. The University may charge you a fee to cover its administrative
costs.
|
|
| Personal
Data (Privacy) Statement on E-mail
|
| You are welcome
to contact the University by e-mail. Any reply to you will normally be made
through e-mail unless otherwise specified by you. The University would like
to draw your attention to the possible risk of such e-mails being accessible
to unauthorized third parties.
|
| The personal
data that you provide will only be used by the University for the purpose
of responding to your enquiries and any other directly related purpose.
You have the right to request access to, and correction of, personal data
relating to you that are held by the University. An application for access
and correction may be made by contacting the Data Protection Officer (Email : dpo@ouhk.edu.hk). |
The
Open University of Hong Kong 2010
